Property Management Berlin
Property management in Berlin for multi-family buildings, portfolios and condominium associations.
HEPA Hausverwaltung is a family-run property management company based in Berlin-Charlottenburg. We manage residential buildings from 20 units, also spread over several buildings, commercial property from 500 m² and condominium owners’ associations (German: WEG) from 20 units, in Berlin, Brandenburg and nationwide.
Who we work with
Owners who are not on site.
International owners
Private owners outside Germany with buildings in Berlin. Rent accounting, tenant correspondence and maintenance run through us; you receive a monthly report in English.
Family offices and investors
Several buildings managed as one mandate, with reporting per building and for the whole portfolio. Budgets and re-letting are agreed with you in advance.
Heirs living abroad
Communities of heirs whose members live in different countries. All co-owners receive the same report at the same time; surpluses are paid out by the shares you specify.
Condominium owners’ associations
Associations with 20 or more units that need owners’ meetings, annual accounts and the reserve fund handled under the German Condominium Act (WEG).
Services
What we take over for your building.
Rent collection and accounting
A rent account for each unit, monthly posting of rent due, monitoring of payments and reminders in case of arrears.
Service-charge statements
Annual statement (Betriebskostenabrechnung) for each unit within the statutory deadline, with allocation keys according to the lease and the heating-cost statement from the metering provider.
Tenant changes and re-letting
Review of termination notices, apartment inspection, settlement of the deposit, re-letting at the rent permitted under German law, lease and handover protocol.
Maintenance with vetted contractors
Regular inspections, small repairs through contractors we know, comparison of quotes for larger measures, supervision and acceptance.
Owner reporting in English
Monthly report with rent due, rent received, arrears, vacancies and current measures; annual summary for your tax adviser.
German rent regulation
Rent increases according to the Berlin rent index (Mietspiegel) and the statutory cap, index-linked leases based on the consumer price index, and the rent control rules for new lettings known as the Mietpreisbremse.
Condominium management
For owners’ associations: owners’ meeting with minutes and resolution register, business plan and annual accounts, collection of contributions and a reserve fund kept separately from the operating account.
Fees
Fixed monthly fee per unit.
After a first conversation we review the building, the tenant list and the records on site. You then receive a quote with a fixed monthly fee per unit. It depends on the number of units, the share of commercial space and the reporting you require.
Services that do not arise every year are billed by time. The rates are stated in the quote before you sign.
Included in the fixed fee
Rent accounting, posting of rent due and reminders
Service-charge and heating-cost statements
Tenant correspondence
Inspections and supervision of repairs
Monthly report and annual summary
Billed by time
Tenant changes with inspection, re-letting and handover
Support in court proceedings, for example eviction or rent arrears
Supervision of larger refurbishment works
Switching property managers
Changing your manager in four steps.
Contract, notice, handover, takeover date: in this order the change runs without a gap in rent collection. A detailed description in German is available at Hausverwaltung wechseln.
Contract review
We read your current management contract and determine the notice period, the required form and the earliest date for the change.
Notice
You give notice in time and with proof of receipt. We prepare the letter on request.
Handover of documents and accounts
Leases, rent accounts with open items, deposits, service-charge statements, utility and maintenance contracts, keys. We request them with a deadline and check them for completeness.
Fixed takeover date
Tenants are informed in writing. From the agreed date, rent collection, correspondence and repairs run through us. The first monthly report follows.
Frequently asked questions
What is the minimum size you manage?
Residential buildings from 20 units, also spread over several buildings, commercial property from 500 m² and condominium owners’ associations from 20 units. Below that, we tell you openly whether we are the right manager.
Do you work in English?
Yes. Correspondence with owners, reports and the quote are available in English. Communication with tenants, authorities and contractors is in German. Our team also works in Turkish and Arabic.
What does the owner reporting include?
A monthly report with rent due, rent received, arrears, vacancies, expenses and account balance, plus an annual summary per owner for your tax adviser.
How do we start?
Through the form below, by e-mail to info@hepa-hausverwaltung.de or by phone on +49 30 467 268 110, Monday to Friday from 9 am to 5 pm. We reply within one working day, visit the building and then send a quote with a fixed monthly fee per unit.
Do you also manage condominium owners’ associations?
Yes, for associations from 20 units: owners’ meeting, business plan, annual accounts, contributions and reserve fund. Details in German at WEG-Verwaltung.
Request a quote.
Tell us the number of units, the location and your preferred start. We reply within one working day.
You speak directly with the managing directors:
Yetkin and Erkin Hepaydinli
More than one building?
For larger residential portfolios we also offer asset management and family office services.