Services
One mandate. The whole portfolio.
Property management, asset management and family office services for real estate assets. This offer is aimed at residential portfolios from 100 units and commercial properties from 1,500 m², in Berlin, Brandenburg and throughout Germany. For individual multi-family buildings from 20 units: property management for multi-family buildings; for condominium owners’ associations (WEG): WEG-Verwaltung (in German).
- Over 2,000units under management
- Over 50commercial properties
- Since 1993in the Berlin property market
- BerlinBrandenburg and nationwide
As of 30.09.2026
Four core services, one point of contact.
You can commission each service separately. Most owners combine them, because operation, strategy and reporting are based on the same data.
Property management, commercial and technical
The day-to-day operation of your properties, from rent accounting to maintenance, including letting.
02Asset management
Strategy, budgets and measures so that the portfolio gains in value.
03Family office for real estate assets
All properties, companies and deadlines in one place.
04Reporting
Reports in your rhythm, your level of detail and your language.
01 Property Management
Commercial and technical property management
Day-to-day operation is the foundation. It decides whether rents are received in full, deadlines are met and a building stays in good technical condition.
Commercial property management
- Posting of rent due, monitoring of incoming payments and consistent receivables management
- Lease management: index-linked and stepped rents, rent increases, deadlines and options
- Service-charge statements (Betriebskostenabrechnung), on time and with auditable receipts
- Property accounting and payments, VAT for commercial units that have opted for taxation
- Insurance, service and utility contracts
- Communication with tenants
- Deposit management and settlement on move-out
- Ongoing adjustment of recoverable costs and advance payments
Technical property management
- Regular site inspections with written reports
- Maintenance: quotes, awarding, acceptance and invoice checking
- Operator obligations and inspection intervals, for example lifts, fire protection, drinking water and heating
- Claims handling with insurers
- Coordination of tradespeople and specialist contractors
- Tendering and monitoring of maintenance contracts for building services
- Managing and checking caretaker, cleaning and winter services
- Apartment handovers, refurbishment of vacant units and works between two tenancies
Letting
- Re-letting of apartments and commercial space
- Listings, advertisements and viewings
- Credit checks and selection of prospective tenants
- Leases based on agreed contract templates
- Handover and acceptance with protocol
02 Asset Management
Asset management
Property management keeps a building in order. Asset management asks what it should deliver in five years and plans the steps to get there.
- Property and portfolio strategy: hold, develop or sell
- Business plans and budgets per property with an annual comparison of plan and actual figures
- Analysis of rent potential and vacancy
- Investment planning: prioritising modernisation, scheduling energy-efficiency obligations and CO2 costs
- Managing refurbishments and conversions together with specialist planners
- Support for acquisitions and sales: data room, due-diligence documents, handover
- Preparation of documents for financing banks
03 Family Office
Family office for real estate assets
For families and entrepreneurs whose properties are spread across several companies, buildings and locations. We create the overview and keep the threads together.
- Overview of all properties, property companies, loans and contracts
- Liquidity planning across all properties: rents, debt service, reserves
- Deadlines in view: fixed-interest periods, lease options, insurance, property tax
- Coordination of tax advisers, notaries, legal advisers, banks and surveyors
- Preparation of documents for annual accounts and bank meetings
- Documentation for representation and succession: where which records are kept and who is responsible
04 Reporting
Reporting
A report is only as good as the decision it makes possible. That is why we align the reporting with you: your rhythm, your structure and your language.
Rhythm
Monthly, quarterly or annually, as you need it.
Levels
Per property, per company or for the entire portfolio.
Formats
PDF report, Excel analysis or data export for your accounting.
Languages
German, English, Turkish and Arabic.
Typical contents
- Rent due, rent received and arrears
- Vacancy and letting status
- Expiring leases and options
- Maintenance and ongoing measures
- Budget compared with actual figures
- Documents for shareholders and financing banks
What else is part of it.
Much of this is only noticed when it is missing. We take it on as part of the mandate or as a separate assignment.
Takeover and change of manager
- Taking over the records from the previous manager with a deadline
- Review of rent accounts, deposits and open matters
- Switching accounts, direct debits and tenant information on the takeover date
Receivables management
- Payment reminders and formal demands with rent account statements
- Instalment agreements and clarification with job centres and social welfare offices
- Preparation for lawyers and court dunning procedures
Heating and service charges
- Heating-cost statements with metering providers
- Allocation of CO2 costs between landlord and tenant
- Review of utility contracts and advance payments
Energy and modernisation
- Inventory of heating systems and energy performance certificates
- Planning of heating replacement and energy-efficiency measures
- Documents for subsidy applications in coordination with energy consultants
Authorities and property charges
- Recording property tax and levy notices, monitoring deadlines, forwarding to the tax adviser
- Correspondence with building authorities, housing supervision and misuse-of-housing offices
- Public safety obligations and official requirements
New builds and first letting
- Taking completed buildings into management
- First letting, leases and handovers
- Recording warranty defects and pursuing them within the deadlines
For these types of property.
Residential portfolios
This offer applies to residential holdings from 100 units, also spread over several buildings and locations. We also manage individual multi-family buildings from 20 units, see property management for multi-family buildings.
Office and administrative buildings
Lease management, space planning and technical operation from a single source.
Retail and mixed commercial buildings
Retail space, commercial buildings and inner-city locations with active letting.
Mixed use
Residential, commercial, restaurants and parking in one building, with cleanly separated accounts.
Logistics and commercial land
Warehouses, logistics space and commercial plots including operator obligations.
How a mandate begins.
First consultation
We clarify your portfolio, your goals and whether we are a good fit.
Review
We examine contracts, accounts and records and inspect the properties.
Quote
You receive a quote with a clearly described scope of services.
Takeover
We take over on a fixed date and inform tenants and service providers.
Frequently asked questions
From what portfolio size do you take over the management?
We offer property management, asset management and family office services for residential portfolios from 100 units, also spread over several buildings and locations, and for commercial properties from 1,500 m² of commercial space. We also manage individual multi-family buildings and smaller holdings from 20 units, see property management for multi-family buildings.
Which types of property do you manage?
Residential portfolios, office and administrative buildings, retail space and commercial buildings, logistics space, warehouses and commercial land as well as mixed-use buildings with residential, commercial, restaurant and parking units. More on the page Gewerbeverwaltung (commercial property management, in German). We also manage condominium owners’ associations (WEG), see WEG-Verwaltung (in German).
How does a change of manager work and how long does it take?
After the first consultation, the review and the quote, we take over on a fixed date and inform tenants and service providers. When a change is possible is determined by the current management contract. For a single property 90 days are often sufficient; for portfolios from 100 units, plan for four to six months. The process in detail is described at Hausverwaltung wechseln (in German).
What does the management cost?
You receive an individual quote. The fee depends on the portfolio, the workload and the scope of services, for example the type of property, the number of units, the condition of the records and the reporting you require. We therefore do not quote flat rates. The quote describes the scope of services clearly. More at Was kostet eine Hausverwaltung? (in German).
Which documents do you need for the takeover?
For the quote, a list of properties with units and floor areas, a current tenant list and the existing management contract are sufficient. For the takeover we need the leases with amendments, the rent accounts with open items as of the takeover date, proof of deposits, the service-charge statements of recent years with receipts, service, utility and insurance contracts, inspection reports and maintenance logs as well as building files, floor plans and area calculations.
Who is my contact person?
The managing directors, Yetkin and Erkin Hepaydinli. With us, owners speak directly with the management, from the first consultation onwards.
How quickly do you respond to an enquiry?
We reply to enquiries via our form within one working day. You can also call us directly: +49 30 467 268 110.
Request a quote.
Briefly state your portfolio and its location. You will hear back from the managing directors within one working day.
You speak directly with the managing directors:
Yetkin and Erkin Hepaydinli
Is your portfolio a fit for us?
Portfolio management for owners with larger holdings. Berlin, since 1993.